Details: Job Posting InformationPosting Number PG194964SP
Internal Recruitment No
Working Title Graduate Student Coordinator
Anticipated Hiring Range Commensurate with experience ($60,000 – $65,000)
Work Schedule Monday – Friday; 8am – 5pm, occasional overtime
Job Location Raleigh, NC
Department Crop and Soil Sciences
About the DepartmentThe Department of Crop & Soil Sciences is a multidisciplinary academic unit within the College of Agriculture and Life Sciences that delivers research, teaching, and extension programs in agronomy, soil science, crop improvement, environmental management, and agricultural systems. The department supports large, varied undergraduate and graduate programs and provides comprehensive academic, administrative, and student services to ensure effective program delivery and student success.
Wolfpack Perks and BenefitsAs a Pack member, you belong here, and can enjoy designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our and learn more about what makes NC State the best place to learn and work for everyone.What we offer:
, , and andAttain Work-life balance with our benefits, , and that aim to build a thriving wolfpack community.Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job DutiesJoin our team as a Student Services Coordinator – Advanced, where you’ll play a central leadership role in guiding and enhancing a dynamic graduate program serving more than 120 students.In this highly impactful position, you’ll act as a trusted partner to students, faculty, and university leadership-leading key initiatives, solving complex challenges, and driving improvements that strengthen the graduate experience from admission through completion.What You’ll Do
- Lead Graduate Program Operations: Oversee the full lifecycle of graduate admissions and onboarding, ensuring a seamless and welcoming experience for incoming students.
- Drive Innovation & Process Improvement: Design and implement systems-such as milestone tracking and workflow enhancements-that improve student progress, retention, and program effectiveness.
- Serve as a Key Advisor & Problem-Solver: Independently resolve complex or sensitive academic and administrative issues, including policy exceptions with broad impact.
- Support Student & Program Success: Monitor program outcomes, evaluate progress toward departmental goals, and provide guidance on high-level academic and funding decisions.
- Enhance Teaching & Learning: Partner with faculty to integrate instructional technologies and evidence-based teaching practices in a fast-paced research environment.
- Coordinate Events & Engagement: Plan and support workshops, orientations, seminars, and recruitment events that foster student success and faculty involvement.
- Collaborate Across Campus: Act as a liaison to key university offices (e.g., Graduate School, Registrar, International Services, Libraries) to ensure alignment and effective service delivery.
- Support Funding & Reporting Efforts: Assist with fellowship and assistantship administration, and contribute to reports for accreditation, assessment, and program reviews.
- Contribute to Communications: Help develop clear, engaging content for newsletters, websites, and program updates.
- Be a Collaborative Team Member: Work closely with colleagues across the department and college, contributing to committees and fostering a supportive, team-oriented environment.
What Makes This Role Exciting
- High Impact: Your work directly influences student success, faculty support, and the strategic direction of a large graduate program.
- Autonomy & Leadership: You’ll have the authority to make decisions, implement changes, and shape processes at a systems level.
- Collaborative Environment: Engage with a varied network of students, faculty, and campus partners.
- Opportunity to Innovate: Bring new ideas to life in a role that values initiative, creativity, and continuous improvement.
Other Responsibilities
- Special Projects as assigned.
- Assist with locking up building and helping with department mail.
- Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.
QualificationsMinimum Experience/EducationBachelor’s degree; or an equivalent combination of training and experience.All degrees must be received from appropriately accredited institutions.
Preferred Qualifications
- Experience coordinating graduate programs, academic advising, or student services in a university setting.
- Working knowledge of NC State Graduate School policies, graduate assistantship rules, and academic progression requirements.
- Experience using university systems such as PeopleSoft/SIS, SLATE, Moodle/Canvas, Degree Audit tools, or graduate tracking systems.
- Familiarity with instructional technologies and the ability to support faculty with LMS setup, course logistics, and basic instructional design needs.
- Demonstrated ability to analyze student data, monitor academic progress, and generate program reports.
Required License or Certification
- A valid Driver’s License and the ability to obtain an NC Driver’s License within 60 days of hire.
- A valid Driver’s License must be maintained throughout employment.
Valid NC Driver’s License required Yes
Commercial Driver’s License Required? NoRecruitment Dates and Special InstructionsJob Open Date 04/15/2026
Earliest Close Date—- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/22/2026
Notice to ApplicantsPlease make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”.
Special InstructionsPlease attach a Cover Letter, resume/CV, and contact information for three (3) professional references.Position DetailsPosition Number 00041887
Position Type SHRA
Position Classification Band Title Student Services Specialist
Position Classification Band Level Advanced
Position Classification Salary Range $ 33,540 – $ 90,156
Salary Grade Equivalency NC08
Alternate OptionIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation – Adverse Weather Non Mandatory – Adverse Weather
Mandatory Designation – Emergency Events Non Mandatory – Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 110901 – Crop and Soil Sciences
EEONC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or .Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * How did you learn of this opportunity?
- NCSU Website
- Job Alert (automated email from our system)
- NCSU Executive Search Services
- Monster.com
- CareerBuilder.com
- InsideHigherEd.com
- HigherEdJobs.com
- Other Online Job Board
- Carolina Job Finder / Employment Guide
- Job / Career Fair
- The Chronicle of Higher Education
- Professional Journal
- Print Advertisement (Newspaper / Periodical)
- Radio / Television Advertisement
- Professional Organization
- Higher Education Recruitment Consortium (HERC)
- Direct Contact from NCSU HR Representative / Recruiter
- NCSU Employee Referral
- Social Media (LinkedIn, Twitter, Facebook, Other)
- Other
- * Please select the response below that best describes your experience/education for the Student Services Specialist position.
- Bachelor’s, Master’s, and/or Doctorate
- Associate’s degree and at least two years of related experience
- Combination of post-high school education and experience in a related field to equal at least 4 years (ex. 1 year of college and 3 years of related experience)
- Did not complete high school but have a combination of high school education and related experience to equal at least 8 years ( ex. 1 year of high school and 7 years of related experience)
- None of the above
- * Please describe your experience using Student Information Systems (SIS).
(Open Ended Question) * * Do you have experience working in higher education?
- Yes
- No
- * Please describe your previous experience in higher education and student services environment.
(Open Ended Question) * * A valid driver’s license (DL) is required and a North Carolina Driver’s License (NCDL) must be obtained within 60 days of hire and maintained as a condition of employment. Do you have a valid driver’s license or the ability to obtain one prior to start date, and the ability to obtain a North Carolina Driver’s License within 60 days of hire?
- Yes, I have a valid NCDL and will maintain it as a condition of employment.
- Yes, I have a valid DL from another state and will obtain a NCDL within 60 days of hire and maintain it as a condition of employment.
- Yes, I have a valid DL from another state but cannot or will not obtain a NCDL within 60 days of hire.
- No, I do not have a valid DL from any state, but I will obtain a it within 60 days of hire and maintain it as a condition of employment.
- No, I do not have a valid DL from any state and cannot or will not obtain it.
Application Materials RequiredRequired Documents * Cover Letter
- Resume
- Contact Information for References
Optional Documents
